Explore an exciting opportunity as a Assured in Palo Alto, CA. This Full-time role is ideal for professionals interested in the Insurance sector and offers hands-on experience in the Administrative department .
Rated 4.7/5 by employees, this opening is perfect for candidates at the Mid-Senior level level. Posted 20 hours ago, and still accepting applications — don’t miss out.
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“Assured” Company Job Overview
- Company Name: Assured
- Work Type: Full-time
- Rating: 4.7 / 5
- Location: Palo Alto, CA
- Industry: Insurance
- Department: Administrative
- Experience Level: Mid-Senior level
Administrative Assistant/Coordinator Part Time Remote Job Details
Assured is on a mission to modernize insurance. Claims processing (i.e. should we pay this claim?), while often overlooked, is the foundation of the entire industry. It’s currently highly manual, involving phone calls, faxes, and gut instinct—costing tens of billions of dollars a year. We can do better.
At Assured, we provide large insurers with the software solutions they need to win in a modern, technology-driven world. From self-service claim filing software to backend fraud detection, we’re the engine that powers claims processing for some of the largest insurers in the world.
The challenges we face are deep and diverse—from creating digital experiences that provide comfort and clarity to claimants at their most stressed and vulnerable to orchestrating large-scale ML-driven decision-making on billions of dollars of claims payments, life at Assured is dynamic, collaborative, and rewarding.
We’re looking for a sharp, proactive, and calendar-obsessed Administrative Assistant/Coordinator to support our VP of Engineering and the broader Engineering team. This is a role that blends executive support, recruiting coordination, and team event logistics – perfect for someone who gets serious satisfaction from running a tight ship.
You’ll be the go-to person for keeping things running smoothly behind the scenes, making sure schedules sync, interviews are locked, and events go off without a hitch. If you love bringing order to chaos and have a talent for logistics, keep reading.
You will…
Own and manage a fast-moving, complex calendar for the VP of Engineering — think meetings, 1:1s, strategy sessions, and more
Anticipate conflicts, handle reschedules like a pro, and keep priorities clear
Help prep for key meetings — agendas, notes, and light follow-up Schedule interviews for engineering candidates — everything from initial calls to full loops
Work closely with recruiting, hiring managers, and interviewers to create a great experience for every candidate
⏰ Be the keeper of interviewer calendars and availability — no dropped balls or double-bookings here
Help plan and execute team offsites, internal events, and celebrations
Coordinate swag, team gifts, and other little touches that build culture
Support the Chief of Staff in keeping the Engineering team organized — think org calendars, planning docs, and comms
You have…
3+ years of experience as an EA, recruiting coordinator, or ops role — ideally in tech or fast-paced startups
An obsession with calendars and scheduling — you’re always five steps ahead
Impeccable attention to detail — nothing slips through the cracks
Clear communicator — friendly, polished, and professional in writing and in person
Tech fluent — you pick up tools fast (we use Google Calendar, Slack, Notion, and Zoom)
You’re dependable, organized, and thrive in a role where others rely on you
Bonus points if you…
Have worked with engineering or technical teams before
Know your way around ATS tools, we use Ashby
Enjoy planning events or internal team moments
Benefits:
Competitive Compensation: Enjoy a competitive salary and equity package!
Comprehensive Health Care: Access to multiple medical plans with an HSA option and minimal out-of-pocket expenses. Certain plans covered 100%.
Dental Insurance: We protect those pearly whites
Vision Insurance: Everyone can see clearly now at Assured
Life Insurance: It’s on the house! Provided at no cost to you
Paid Time Off: Uncapped vacation days and paid holidays. Take that vacation!
Family Leave: Maternity and paternity leave options
Financial Wellness: 401(k) contribution with Assured contributing 3% of your income, even if you don’t contribute
Flexible Spending Accounts: Health and dependent care FSAs for pre-tax flexible spending
Our Commitment:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request accommodation.
Compensation Range: $70K – $85K
