Looking for a new role as a TruCapital Partners in Greater Chicago Area, US? This Full-time position is perfect for professionals in the Financial Services and Investment Management sector. Gain hands-on experience in the Administrative, General Business, and Finance department, where you’ll be at the forefront of exciting projects and innovation.
Why This Job Is Great for You:
- Employee Rating: Rated /5 by employees — get a sense of the company culture!
- Job Level: This role is ideal for professionals at the Associate Level Job.
- Posted: Posted 3 hours ago, this role is still accepting applications. Act fast and apply today!
This opportunity offers valuable experience in the Administrative, General Business, and Finance department and will help you advance your career in the dynamic world of Financial Services and Investment Management.
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“TruCapital Partners” Company Job Details
- Company Name: TruCapital Partners
- Work Type: Full-time
- Rating: / 5
- Location: Greater Chicago Area, US
- Industry: Financial Services and Investment Management
- Department: Administrative, General Business, and Finance
- Experience Level: Associate
- Job Creation Duration: 3 hours ago
Job Details of Office Manager
Position Summary
A leading investment management firm located in Downtown Chicago is seeking a professional, detail-oriented Office Manager to oversee the daily operations of our office and support a dynamic team of portfolio managers, analysts, and executives. This on-site role is critical to maintaining an efficient, well-organized, and professional office environment aligned with the high standards of the financial services industry.
Key Responsibilities
- Ensure smooth day-to-day operations of the office, including facilities management, vendor coordination, and general administrative support
- Act as the main liaison with building management, IT providers, and office supply vendors
- Maintain a professional front-office presence by welcoming guests, clients, and visitors
- Coordinate meetings, conference room scheduling, and video conferencing setups
- Manage mail distribution, shipping, and courier services
- Assist with the onboarding of new employees, including workspace setup, security credentials, and compliance paperwork
- Support compliance and operational teams with documentation, records management, and audit preparation as needed
- Oversee office inventory, order supplies, and ensure all common areas are clean and well-stocked
- Coordinate in-office events, client meetings, and team functions
- Maintain confidentiality with sensitive client and firm information
- Ensure adherence to the firm’s professional and compliance standards in all office-related matters
Qualifications
- 5+ years of office management or administrative experience, preferably in investment management, financial services, or a professional services environment
- Excellent organizational skills with strong attention to detail
- High level of professionalism and discretion when handling confidential information
- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); familiarity with document management systems and video conferencing tools (Zoom, Teams)
- Strong interpersonal and communication skills — both written and verbal
- Ability to prioritize tasks, manage time effectively, and operate independently
- Reliable and committed to a full-time, on-site schedule (Monday through Friday)
Preferred Experience
- Previous experience in the investment management, private equity, or financial services sector
- Experience supporting executives
Compensation & Benefits
- Competitive salary, commensurate with experience
- Health, dental, and vision insurance
- 401(k) plan with employer match
- Paid vacation and holidays
- Collaborative and fast-paced work environment in a premier downtown location