Explore an exciting opportunity as a LevelUP HCS in Greater Chicago Area, US. This Full-time role is ideal for professionals interested in the Financial Services, Investment Banking, and Banking sector and offers hands-on experience in the Administrative department .
Rated 4.7/5 by employees, this opening is perfect for candidates at the Not Applicable level. Posted 2 hours ago, and still accepting applications — don’t miss out.
Search more jobs like this in Greater Chicago Area and across US only on ApplyMates.
“LevelUP HCS” Company Job Details
- Company Name: LevelUP HCS
- Work Type: Full-time
- Rating: 4.7 / 5
- Location: Greater Chicago Area, US
- Industry: Financial Services, Investment Banking, and Banking
- Department: Administrative
- Experience Level: Not Applicable
- Job Creation Duration: 2 hours ago
Executive Assistant Job Overview
Investment banking firm seeking to hire an Executive Assistant for a Senior Manager Director and other Managing Directors located in the Chicago Office. The ideal candidate will be a mid-level EA who is able to provide high-level, and professional administrative support. Candidate must be experienced in handling a wide range of administrative and support related tasks, be able to work independently with little or no supervision and formulate decisions and execute independently with a high degree of efficiency and accuracy. Candidate must also be well organized, flexible and enjoy the administrative challenges of supporting a high profile manager. This role requires exceptional interpersonal skills and the ability to interact with staff (at all levels) while remaining flexible, proactive and resourceful.
MUST HAVE BANKING/INVESTMENT BANKING EXPERIENCE
Qualifications
- Responsible for a variety of administrative tasks ranging from managing a busy and ever changing calendar, and the ability to assimilate priority email requests in your manager’s inbox
- Act as gatekeeper to ensure executive’s schedule is followed and respected; liaison to maximize manager’s focus on priorities
- Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings. Skilled at coordinating complex meetings with the flexibility to adapt to rapidly changing schedules
- Experience scheduling domestic and international travel; arrangement of travel schedules, itineraries and reservations across multiple time zones
- Utilizes strong judgment in managing priorities of requests and escalating as necessary for resolution and/or prioritization while determining the appropriate course of action
- Works closely and effectively with the banker(s) to keep them informed of upcoming commitments and responsibilities both professionally and personally
- Requires cross-departmental team coordination for conference calls and meetings (being appropriately inclusive by getting to know core Evercore team)
- Must be able to work under deadlines and adapt to a fast-paced environment
- Demonstrates a proactive approach to problem-solving with strong decision-making capability
- Handling expense reporting and other duties as necessary
- Work in tandem with the team EA’s providing back-up coverage, as needed
- Must have a positive attitude and exhibit a “team” mentality
Requirements:
- 7+ years of experience supporting senior level executives
- Exceptional written and verbal communication skills, strong independent decision making ability and attention to detail
- Excellent analytical, time-management and organizational skills
- Highly proficient in Outlook calendar and email
- Well versed on conferencing platforms Zoom and Microsoft Teams
- In-office hours: 8:30am – 5:30pm or 9:00am – 6:00pm– Overtime as needed
Preferred Qualifications:
- BA/BS or equivalent experience
- Previous experience supporting at group head level / in the finance industry a plus
- Previous banking experience preferred
- Sound judgment – knowing when to escalate an issue combined with a willingness to be flexible and pragmatic when appropriate
Didn’t find this jobs relevant? Find More Jobs Near You Below
